Glossary
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ADF:

Automatic Document Feeder

Annotation:

The changes or additions made to a document using sticky notes, a highlighter, or other electronic tools. Normally such annotations are overlaid onto an image by the management software rather than altering the image itself.

Audit trail:

A record of the activity that has occurred to a certain file/document that may be kept for legal reasons.

Backfile conversion:

Process of converting files/documents that have accumulated over a period of time. Used in reference to projects to microfilm or scan and digitise documents.

Barcode:

A machine-readable array of vertical lines and spaces representing data.

BIP 0008:2004:

Current version of BSI Code of Practice for legal admissibility and evidential weight of information stored electronically.

BPM:

Business Process Management

BPR:

Business Process Re-engineering. Name given to a project that involves modelling one or more business processes, redesigning them and then implementing the new processes often using DIP and workflow management software.

CCITT:

Consultative Committee for International Telephone and Telegraphy. An international committee that set standards for fax, including Group III and Group IV fax standards that included data compression and decompression which are widely used in document management software.

Character recognition:

Machine reading of human readable text. See also ICR, OCR, OMR .

Checkin:

The process of uploading a new version of a document or object to a document/records management system, usually accompanied by releasing the lock that was set on checkout.

Checkout:

The process of downloading a document or object from a document/records management system and placing a lock on the document. The lock prevents other users from checking out or otherwise modifying the document.

CMS:

Content Management System. Commonly refers to a web content management system.

COLD:

Computer Output to Laser Disk, also referred to as ERM (Enterprise Report Management). Process whereby computer output, such as reports, are captured, indexed and stored to optical disk. Cheaper than online storage with the possibility of direct recovery using indexed searches. Sometimes referred to as COM replacement.