Keeping Current
Over time changes occur to legislation, regulation and business practices. Precedents are set in landmark cases. Therefore guidance on best practice cannot be static. It is vital that procedures and practices are revisited on a regular basis. It is also important that there are regular audits of procedures to ensure that an organisation continues to be compliant. Following this guidance will strengthen veracity and standing when asked to demonstrate authenticity of documents and data. This is especially the case in a court of law.
To achieve this an organisation needs to have an effective system in place. Computerised document and records management systems are designed to assist in this area. Indeed, there are now cost-effective technologies and individual solutions that have been specifically developed to address this area. These should be considered as part of an overall strategy.